BY-LAWS OF THE LOCAL 70024 – ROYAL CANADIAN MINT
of the Government Services Union
of the Public Service Alliance of Canada
Incorporating by-law Amendments passed at the Annual General Meeting Of December 12, 2007
1 NAME AND HEADQUARTERS
1.01 This Organization shall be known as the Royal Canadian Mint, Local 70024, Government Services Union, of the Public Service Alliance of Canada.
1.02 The jurisdiction of the Local shall be as determined from time to time by the GSU National Council.
1.03 The Headquarters for the Local shall be located in the National Capital Region or as defined by the GSU National Council.
2.01 Object shall be to promote the welfare and best interests of all employees within the jurisdiction of the Local, by promoting and maintaining good conditions of employment and protecting the rights and interests of all employees.
2.02 It shall be the object of the Local to promote a spirit of amity, unity and loyalty connected with the employee-employer relationship within the Royal Canadian Mint and within all constituent bodies of the Government Services Union.
3.01 Regular Membership All employees of the Royal Canadian Mint except those designated as being in a managerial or confidential capacity shall be eligible for Regular Membership in the Local.
3.02 Associate Membership (shall be open to the following categories):
(a) The Local may retain as associate members former members of the Local whose employment has been terminated.
(b) Associate members shall not be eligible to hold elected office in the Union, shall have voice but not vote in meetings of the Local, but may be accorded such other privileges of membership for such length of time as may be provided by the Local.
3.03 Life Membership Shall be those persons approved for Life Membership by the National Council of the Government Services Union for meritorious service to the Union. A Life Member shall be exempt from paying dues.
3.04 Honorary Membership Shall be those persons approved for Honorary Membership by the National Council of the Government Services Union for outstanding service to the Union and who are ineligible for Full Membership or Associate Membership. An Honorary Member shall be exempt from paying dues.
4 MEMBERSHIP DUES
4.01 Local membership dues for Regular Members and Associate members as defined in by-law 3.02 (a) shall be as determined from time to time by the membership of the Local at an Annual General Meeting or Special General Meeting.
4.02 The Local monthly membership dues will be determined by multiplying the member’s monthly income by a factor of 0.164%
4.03 The Per Capita dues assessed by the Government Services Union shall be additional to the Local dues.
5 EXECUTIVE COMMITTEE
5.01 There shall be an Executive Committee composed of a President, 1st Vice-President, 2nd Vice-President, Secretary and a Treasurer.
5.02 If any of the elective officer on the Executive Committee become vacant for any reason, the Executive Committee shall, within sixty (60) days, appoint a member to fill the vacancy for the balance of the period up to the next Biennial General Meeting.
5.03 No elected Officer in the Local may assume any acting Management position.
5.04 The Executive Committee shall conduct the business of the Local between General Meetings.
5.05 Three members of the Executive Committee shall form a quorum to conduct the business of the Local.
5.06 All members of the Executive Committee shall have a right to vote. In the event of a tie vote, the President shall have a casting vote in addition to his deliberate vote.
5.07 Meetings of the Executive Committee shall be held monthly, except during the months of July and August.
5.08 A Local Executive does not have the authority to remove a Local Officer from office, nor does it have the authority to remove the membership rights of a member. Only a properly convened meeting of the Local’s general membership may make that decision.
5.09 Election of officers shall take place at the Annual General Meeting and will follow the procedure outlined in the GSU rules of order.
5.10 All Officers shall take office at the end of the meeting at which they are elected.
5.11 The oath of office shall be administered to all officers immediately before taking office.
5.12 Terms of office shall be of three years from date of election ( amended at september 22) 2005 AGM of the Local)
6 DUTIES OF EXECUTIVE OFFICERS AND STEWARDS
(a) The president shall be the Chief Executive Officer of the Local and shall preside at all meeting of the Local and the Executive Committee. He/she shall enforce and interpret the by-laws of the Local. He/she shall exercise supervision over the administrative affairs of the Local throughout its jurisdiction, sign all official documents and submit to each Annual General Meeting a report of his activities since the previous Annual General Meeting.
(b) The approval of the President shall be required for all extra-ordinary or non-recurring disbursements of the funds of the Local, as well as the expenses of any member of the Executive Committee, when such members incur expenses when performing work on behalf of the Local.
(c) The President shall put on the union bulletin boards on a monthly basis a report containing comments, information, general union activities that can be made public.
6.02 FIRST VICE-PRESIDENT
(a) The first Vice-President shall aid the President in his/her duties and act on his/her behalf when requested to do so or in his/her absence, incapacity or resignation.
(b) He/she shall attend all meetings of the Executive Committee and the Annual and Special General Meetings of the Local.
6.03 SECOND VICE-PRESIDENT
(a) The Second Vice-President shall aid the President in his/her duties and act on his/her behalf when requested to do so. In the event the First Vice-President is absent, incapacitated of resigns, he/she shall move up and proceed to perform the duties of the First Vice-President.
(b) He/she shall attend all meetings of the Executive Committee and the Annual and Special General Meetings of the Local.
(a) The Secretary shall conduct correspondence and transact the business of the Local in such a manner as General Meetings or the Executive Committee may direct.
(b) He/she shall record all minutes of the meetings of the Local and maintain records under his/her jurisdiction.
(c) He/she shall attend all meetings of the Executive Committee, the Annual General Meetings and Special General Meetings of the Local.
(a) The treasurer shall be the Chief Financial Officer of the Local and be responsible for all money credited to the Local and for their deposit in a bank account approved by the Executive Committee.
(b) He/she shall ensure the payment of all approved expenses incurred by individual members of the Local and the payment of accounts.
(c) He/she shall present to the Annual General Meeting an Audited Financial Statement covering the fiscal year January 1 to December 31 in each year, and shall submit periodical financial reports to the Executive Committee when requested to do so.
(d) The treasurer shall post a copy of the audited Financial Statement on the bulletin board.
(e) He/she shall submit to the Government Services Union the Audited Annual Financial Statements prior to the Annual General Meeting.
(f) He/she shall attend all meetings of the Executive Committee, the Annual General Meeting and the Special Meetings of the Local.
7.01 The Executive shall arrange for the appointment or election of Stewards, having regard to the plan of organization, the distribution of employees at their work locations and administrative structure implied by the Grievance Procedure laid down in the Collective Agreement.
7.02 Stewards Meetings, for the purpose of discussing reports of activities within the jurisdiction of each Steward, shall be held at least quarterly and preferably in the months of March, June, September and December.
8.01 One Auditor shall be appointed to audit the books and records of the Local and submit a written report, at least once a year and prior to the Annual General Meeting, to the Local President for presentation to the Annual General Meeting.
8.02 The fiscal year of the Local shall be from January 1 to December 31.
8.03 The Executive Committee shall approve at least three signing officers of whom any two shall sign cheques, one of whom shall be the Treasurer. In the absence of the Treasurer, the remaining two signing officers shall sign cheques.
8.04 No disbursement of funds of the Local that is not in conformity with the Local’s by-laws or approved by the Executive Committee shall be made.
8.05 The Treasurer shall arrange for the banking of money received by the Local and deposit it in a chartered Bank or Trust Company approved by the Executive Committee.
8.06 The Executive Committee shall grant an honorarium to the Local President of $350.00 (three hundred and fifty dollars) per year and may grant an honorarium to any other elected member. All legitimate expenses incurred by elected members in carrying out their duties shall be paid in accordance with the policy of the Local.
8.07 10% of dues are going toward the strike fund.
9 GENERAL MEETINGS
9.01 The Annual General Meeting of the Local shall be held at a time and place determined by the Executive Committee, but shall be held not later than January 31st each year. There shall be a General Meeting of the Membership every 6 months.
9.02 A quorum will be required for every General Membership meeting. A minimum of 15 members will make up this quorum.
9.03 The Secretary, specifying the time, place and agenda shall circulate notices for the Annual General Meeting.
9.04 Resolutions for discussion at the Annual General Meeting shall be submitted in writing to the Secretary not later than thirty days prior to the date set for the Annual General Meeting. Emergency resolutions may be submitted at the Annual General Meeting but must be approved for discussion by a two-thirds majority of the members in attendance at the meeting, after the proposer has been given an opportunity to give the reason for the emergency.
9.05 Unless expressly approved otherwise by these by-laws, all decisions requiring a vote shall be decided by a simple majority and the P.S.A.C. Rules of Order shall apply at all meetings of the Local.
9.06 Order of business for the Annual General Meeting shall be as follows:
(a) Opening remarks by the President.
(b) Roll Call of Officers.
(c) Minutes of the previous Annual General Meeting.
(d) Matters arising from the Minutes.
(e) Annual Report of the President.
(f) Annual Report of the Executive Committee.
(g) Treasurer’s Annual Report.
(h) Report of Committees not covered by the Executive Committee Annual Report.
(i) Election of Officers and Stewards in an election year.
(j) Amendments to by-laws.
(k) Good and Welfare.
A motion to change the order of business at the Annual General Meeting may at any time be introduced but must be carried by a vote of not less than two-thirds of the members in attendance.
9.07 After a motion has been stated by the Presiding Officer, it shall be deemed to be in possession of the Local and may not be withdrawn without approval of the Mover and Seconder.
9.08 No question shall be put on the Chairperson unless regularly moved and seconded, not be open for discussion until so put and when duly moved and seconded, no other motion shall be accepted by the Chairperson unless it be a motion:
(a) To adjourn
(b) To lay on the table
(c) To take a vote
(d) To postpone
(e) To refer, or
(f) To amend
(g) These several motions, if so made, shall have precedence in the order stated above; and the first, second and third thereof, shall be decided without discussion.
9.09 On a motion that the previous question be put, all discussion shall cease and the Chairperson shall call the question; if the motion that the previous question be put is defeated, discussion shall resume on the main motion being discussed.
9.10 In the event of a tie vote on a motion or an amendment, the Chairperson shall have the casting vote.
9.11 No member shall be allowed to speak twice on the same motion until all others have been given an opportunity to do so. The mover of the main motion under discussion shall have the right to reply to the discussion before the vote is called. The mover of an amendment shall have no such right.
9.12 Every member wishing to speak and upon being identified by the Chairperson, shall rise, identify himself/herself and address the Chair.
9.13 It shall be the responsibility of the Chairperson to identify the speakers as they indicate their desire to speak, and as far as possible, the Chairperson shall ensure that the number of speakers for and against a motion are as equal as possible.
9.14 All unfinished business at the Annual General Meeting shall be referred to the newly elected Executive Committee, unless agreement is reached that items still remaining to be dealt with, be withdrawn in accordance with the Rules of Procedure.
9.15 When a member rises on a point of order, discussion shall cease until the Chairperson has made a decision on the point of order. Discussion shall resume after the point of order has been dealt with.
9.16 The Chairperson of any Annual General Meeting, Special General Meeting, meetings of the Executive Committee or any other committees shall rule out of order all discussions pertaining to politics, religion or other matters inconsistent with the policies of the Local. Any member persisting in raising such discussions shall be named by the Chairperson and requested to leave the meeting, and not be allowed to return unless he/she tenders an apology to the members in attendance at the meeting.
9.17 The Chairperson of any meeting shall enforce order and a strict observance of these by-laws. He/she shall have the right to decide all questions or order, subject to an appeal to the meeting sustained by a majority vote of those members in attendance at the meeting.
10 SPECIAL GENERAL MEETINGS
10.01 A Special General Meeting may be called at such time and place if deemed necessary by the Executive Committee, or when petitioned by not less than fifty (50) members in good standing of the Local. Such Special General Meetings must be convened within three (3) weeks of the notice being given either by the Executive Committee or at the call of the membership.
10.02 Notices for Special General Meetings shall be circulated by the Secretary indicating the time, place and matters to be discussed. Members shall be given notice of at least one week before the date of the meeting.
10.03 Only the subject matter pertinent to and as detailed in the notice of the meeting shall be discussed.
10.04 Once the committee receives the ratification kits, a meeting will be held no later than 7 days.
10.05 Election of officers shall take place at the Annual General Meeting and will follow the procedure outlined in the GSU rules of order.
10.06 All Officers shall take office at the end of the meeting at which they are elected.
10.07 The oath of office shall be administered to all officers immediately before taking office.
10.08 Terms of office shall be of three years from date of election
11.01 Should the Local not carry out the responsibilities required by these By-Laws, it shall be considered inactive and the GSU National Council shall have the authority to appoint a Trustee with the responsibility to manage the affairs of the Local and bring about the reactivation of the Local with the minimum of delay.
11.02 A Local Executive does not have the authority to remove a Local Officer from office, nor does it have the authority to remove the membership rights of a member. Only a properly convened meeting of the Local’s general membership may make that decision.
11.03 Causes for Suspension
(a) Obtaining membership or soliciting membership by willful misrepresentation;
(b) Fraudulently receiving money due to the Local or misappropriating any money belonging to the Local;
(c) Using the name of the Local for soliciting funds, advertising or the like, of any kind, without the consent of the Executive Committee;
(d) Advocating or attempting to bring about the withdrawal of membership from the Government Services Union;
(e) Publishing or circulating among the members false reports or misrepresentations;
(f) Using abusive language or disturbing the order of any meeting of the Local or of the Government Services Union;
(g) Slandering or willfully wronging an officer or member of the Local or of the Government Services Union.
Any member of the Local suspended under the provisions of these by-laws shall not institute any proceedings in a Court of Law until he/she has exhausted the Appeal Procedures set out in these by-laws.
12.01 The members of the Local shall be bound by these by-laws and shall subscribe to the aims, objects, principles and rules enunciated in the by-laws of the Government Services Union and the Constitution of the Public Service Alliance of Canada and shall thereby be entitled to receive the Government Services Union Charter.
12.02 The Charter shall be of a design approved by the National Council of the Government Services Union, signed by the GSU National President of the Government Services Union.
13 AMENDMENTS TO BY-LAWS
13.01 These by-laws may be amended by Two-thirds of the voting members in attendance at an Annual General Meeting.
13.02 Any proposed change to the by-laws must be submitted in writing to the Secretary of the Local not later than thirty (30) days prior to the date set for a General Meeting. The Executive Committee shall have the right to submit proposed amendments to these by-laws. Proposed amendments to the by-laws must be published and the members informed at least two (2) weeks prior to a General Meeting.
13.03 Any adopted amendment to the by-laws shall become operative immediately upon adoption, unless specified otherwise and shall be circulated to the membership of the Local and the GSU National Council.
13.04 Nothing in these by-laws or subsequent amendments to the by-laws shall be construed to conflict with the by-laws of the Government Services Union or the Constitution of the Public Service Alliance of Canada.
14.01 Representation at National Conventions. The President shall represent the Local at National Conventions of the Government Services Union. Should the Local be entitled to more than one representation at a convention, the order of precedence shall be:
a) First Vice-President
b) Second Vice-President
14.02 All information posted on Union bulletin boards shall be in both official languages.
15 COLLECTIVE BARGAINING COMMITTTE
15.01 The Collective Bargaining Committee Members shall be the President and a second representative elected by the Membership at a General Meeting.
15.02 Shop Stewards and members of Executive Committee, before voting on collective bargaining proposals, everyone should get a copy one-week before voting on these proposals.
15.03 Only those proposals approved by the membership at a general meeting will be forwarded as bargaining demands.
15.04 Once the proposals for collective agreement have been selected and have been given to management, a copy of these proposals shall be put on open Union boards for everyone to see.
15.05 Any vote held to ratify a tentative collective agreement must take place at a duly convened General Meeting to be held off the premise of the Royal Canadian Mint.