TIPS FOR CONDUCTING A SUCCESSFUL MEETING
- Have an agenda that responds to the needs of members;
- Start on time;
- Ensure the meeting time is well known and convenient to all the membership and that the meeting place is accessible;
- Organize on site childcare if required or reimburse for child care expenses. Ensure that required accommodation measures (to facilitate the participation of members with disabilities) have been organized.
- Plan an informal event as part of the meeting – a guest speaker, a film, a panel discussion or simply an opportunity to gather and chat about current issues and priorities of the PSAC or the broader social justice movement.
- As chairperson, understand that your role is to conduct the meeting impartially using lots of common sense. You are not only dealing with the business of the meeting but also with people’s feelings, emotions, and concerns.
- Minimize the reading of administrative reports and correspondence by having typed copies of reports, minutes, and summaries of correspondence prepared whenever possible for the membership to read before the meeting;
- Use PSAC Rules of Order with lots of common sense, and remember that a meeting is also a collective of people.